The steps for creating an import file are basically the same, except the data required in the file will vary depending on the type of data you are importing. 

Determine the required and optional fields for a Student Enrollment import. There are two ways:

  1. Look at the Import Template in your grant’s Google Drive folder. Every import template has a tab that has the field headings and a tab that describes each field, whether the field is required, the type of data needed for that field and where to find that data.

Note: The field headings will vary depending on the grant. 

Note: Remember to download the Import Template from the Google folder and save it on your desktop before editing it. Click File > Download > Microsoft excel


  1. In SCRIBE click Tools > Import. Click Add Import. Select the Import Type. 

Click the View Specification button. 

The fields with a red asterisk are required, the other fields are optional. 

Note: The field headings will vary by grant. The Import Specification list in SCRIBE will reflect the correct field headings for your grant for the type of import you selected. 



How to Find Data for your Enrollment Import 

Note: Most of the data on the Student Enrollment import will come from the school or district which collects student information. 

  1. School Number: in SCRIBE, click Schools > View All Schools.

The School Number is listed for all schools.

  1. School Year: enter the first year in the school year. For example, enter 2019 for the 2019-2020 school year, enter 2020 for the 2020-2021 school year, etc. 


See the How To Import Data article, PDF and video on the SCRIBE Help Desk for more info on how to import data in SCRIBE. Log into the Help Desk using your SCRIBE log in.